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Course Outline
Module 1: Fundamentals of AI Applied to Office Environments
- What is Artificial Intelligence? Types and basic concepts
- Generative AI vs. Predictive AI
- Practical applications in administration
- Ethics, privacy, and usage limits in the workplace
- Practical activity: Identify administrative processes where AI can save time
Module 2: Automating Daily Tasks with AI
- Automating responses and emails (Gmail, Outlook)
- Using virtual assistants (ChatGPT, Copilot, Gemini)
- Automating repetitive tasks with AI (Zapier, Make)
- Guided practice: Create auto-replies and schedules with AI
Module 3: Using AI for Document Creation and Editing
- Writing emails, reports, and minutes with AI
- Text improvement and automatic summaries
- Real-time document translation
- Guided practice: Generate and refine an administrative report using AI
Module 4: Data Analysis and Reporting with AI Tools
- Using AI to generate charts, tables, and executive summaries
- Chatting with Excel and Google Sheets using AI plugins
- Interpreting results in natural language
- Guided practice: Upload an Excel file and perform analysis with AI
Module 5: Enhancing Presentations and Visual Reports with AI
- Create presentations in PowerPoint or Canva using AI
- Generate images with AI (DALL·E, Canva AI)
- Summarize and transform PDFs into presentations
- Guided practice: Create a professional presentation from a document
Module 6: Time Management and Organization with AI
- Use AI for managing schedules, calendars, and reminders
- AI tools for task prioritization
- Integration with tools like Notion, Trello, Asana
- Guided practice: Automate weekly planning with AI
Module 7: Real Case Studies and Designing Administrative Workflows with AI
- Success stories in companies using AI in administration
- Building a personalized AI workflow
- Assessment: Design an AI solution for your department
- Final practice: Each participant creates a practical AI solution for their role
Summary and Next Steps
Requirements
- Familiarity with office productivity tools (email, spreadsheets, word processing)
- No prior experience with AI tools or programming required
Audience
- Administrative professionals
- Office managers and executive assistants
- HR, finance, and operations support staff
- Anyone seeking to streamline daily tasks using AI tools
14 Hours
